Case Study

Project Information and Implementation Management System (PIIMS)
for Electricity Access Scale Up Project

Angular

.Net

PostgreSQL

Background

Electrification Scale Up projects are complex, multi-dimensional initiatives that require meticulous planning, execution, and monitoring. They typically involve multiple stakeholders—government agencies, service providers, financiers, and communities—working together to deliver energy access on a large scale.

Traditional project management tools are often insufficient to manage the wide range of activities, compliance requirements, and reporting needs. To address this, a customized Project Information and Implementation Management System (PIIMS) was developed—a customized MIS+ERP framework tailored specifically for electrification.

This system acts as a central platform that integrates planning, budgeting, procurement, implementation, monitoring, and reporting into one unified environment.

Electrification Infrastructure

Challenges in Managing Electrification Programs

Electrification projects are complex, involving multiple layers of planning, financing, procurement, implementation, and monitoring. Governments and implementing agencies face several critical challenges:

  • Fragmented Processes: Budgeting, buying, safety checks, and service connections are handled separately, which causes inconsistencies.
  • Approval Bottlenecks: Manual document preparation and approvals lead to delays and inefficiency.
  • Weak Transparency: Difficulty in reconciling funds, materials, and outputs creates accountability gaps.
  • Compliance Risks: International and national regulations require strict adherence, but without centralized monitoring, risks remain high.
  • Limited Oversight: Senior management and financiers lack real-time visibility into project progress, resource use, and safeguards.
Project Management Challenges

Objectives of PIIMS

The PIIMS solution was designed to address these challenges through comprehensive objectives:

Transparency & Accountability

Provide complete transparency and accountability across all project components and stakeholders.

Compliance Assurance

Ensure compliance with international financing institutions and national regulations.

Streamlined Workflows

Streamline workflows for approvals, reporting, and monitoring processes.

Central Repository

Serve as a central repository of project and beneficiary data.

Stakeholder Coordination

Improve coordination between stakeholders through real-time information sharing.

Business Perspective: Transparency, Control, and Efficiency

From a management and governance point of view, PIIMS ensures end-to-end accountability. Project budgets are captured at the highest level, then systematically broken down into sub-components, contracts, and disbursements.

Managers and financiers can track in real time how funds flow—from approval, to procurement, to actual expenditure—making the system invaluable for government oversight.

The system also ensures resource equity by monitoring regional electrification targets, tracking service provider eligibility, and enforcing compliance with agreed strategies. This prevents imbalances in resource allocation and strengthens transparency across the program.

By embedding safeguards, grievance handling, and performance management within the same system, PIIMS strengthens the social contract between project implementers and communities.

Business Analytics Dashboard

Technical Perspective: A System Built for Electrification

While PIIMS delivers clear business outcomes, its strength lies in how it is technically aligned with the electrification domain. The system is not just about financial numbers—it captures engineering data, field operations, and compliance processes in a structured manner.

PIIMS captures the full range of electrification project data and processes in a structured, digital form, designed specifically for the unique requirements of electrification projects.

Technical Implementation

Workflow Management & Approvals

Prepare, manage, and maintain project documents with templates and digital approval routing. Documents are always accessible, consistent, and audit-ready.

Budget & Fund Management

Project budgets are created, broken down into sub-components and contracts, and reallocated when needed. Progress of expenditures tracked against targets.

Grid Densification & Intensification

Records BoQs at planning and completion stages. Materials issued for service connections are logged and reconciled against actual installations.

Procurement & Contract Management

Enforces international and national procurement standards. Digital routing of approvals, evaluations, and contracts with full audit trails.

Finance & Accounts

More than a budget tracker—incorporates accounting functions, general ledger, income statements, providing single financial truth tied to technical progress.

Supply Chain & Inventory

Manages stock from procurement to site delivery. Tracks receipts, warehouse levels, material usage, and reorders, ensuring full traceability across the supply chain.

Service Connection Management

Records and monitors installed connections with customer and meter details. Tracks status, generates reports, and ensures accuracy between planned and completed connections.

Environmental and Social Management

Environmental and social safeguard records, grievances, PAP issues, and compensations monitored for compliance and visibility.

Human Resources

Staff data, payroll, performance, and grievance management fully captured for smooth workforce management.

Risk Safeguard Management

Project risks identified, monitored, and mitigation outcomes recorded. Compliance checks embedded within workflows.

KPI Management & Dashboard

Provides a dashboard with key metrics, visual reports, and progress trackers. Helps managers monitor targets, identify issues, and make quick, informed decisions.

Bridging Strategy and Execution

PIIMS closes the gap between policy-level strategy and on-ground implementation through seamless integration:

  • A financial allocation for service connections is directly linked to BoQs, materials issued, and connections completed.
  • A safeguard compliance record can be connected to both project design and compensation disbursement.
  • An approval granted in the system automatically updates relevant progress dashboards, ensuring real-time alignment across departments.

This integration ensures management visibility at the top level, while supporting detailed record-keeping at the operational level.

Strategy and Execution

Value Delivered

Governments & Agencies

Clear visibility on progress, resource use, and compliance with enhanced decision-making capabilities and streamlined oversight.

Financiers & Oversight Bodies

Trusted digital records of expenditures, safeguards, and procurement, ensuring confidence and easier audits with complete transparency.

Implementing Entities

Faster approvals, reduced paperwork, and centralized access to all documents and records for streamlined operations.

Conclusion

PIIMS for electrification projects demonstrates the value of a domain-specific management system. By combining financial, procurement, safeguards, HR, and technical workflows into a single platform, it enables governments and relevant agencies to deliver electrification programs with greater transparency, efficiency, and accountability.
Unlike generic systems, PIIMS is designed to capture the unique requirements of electrification—from BoQs and meter records to safeguard compliance and approval documentation. This makes it the most effective solution for managing electricity scale-up programs and ensuring long-term success with measurable results.

Key Impact

PIIMS demonstrates how a customized digital management system can address the unique requirements of electrification projects, uniting multiple critical workflows into one powerful platform.

Transparency in fund utilization
Efficiency in approvals and implementation
Accountability across all stakeholders